PORTHOS MEDIA / SUMMERLAND, BC
Sermon podcasts & church archives.
Turn your church’s recorded sermons into a podcast your congregation can listen to and share. We also digitize your church’s recordings, photographs and historical records, and organize them into an archive.
Turn sermons into a podcast
Your church records the service. If you need help getting started, we can help you set up your recording equipment and show your team how to use it. We edit and produce the recording, then prepare and publish your podcast episodes.
- Help setting up your sermon recording equipment and process
- Audio cleanup and volume balancing
- An agreed intro and outro for a consistent show
- Podcast hosting and distribution
Tell us how you record now, how often you want to publish and what you need help with. We’ll talk through the production package with you.
Talk to us about your podcastDigitize your church’s history
Digitize baptismal records, photographs, bulletins and historical documents. Preserve sermons, special services and community recordings in formats people can access.
Get in touchCreate a church archive
Bring your church’s photographs, documents and recordings together in an organized digital archive. We can arrange the collection by year, event or speaker, with clear labels that make it easier to find and share your history.
Choose archive services, sermon podcast production, or both. Tell us about your collection and goals so we can recommend a package.
Talk to us about your archiveTELL US WHAT YOU HAVE IN MIND
Let’s talk about your project.
Frequently asked questions
For Churches
Can you turn our sermons into a podcast?
Yes. Your church records the service and sends us the recording. We edit and produce it as a podcast episode, with the publishing schedule and distribution agreed before production begins.
What is included in sermon podcast production?
We can clean up and balance the audio, add an agreed intro and outro, and handle podcast hosting and distribution. Tell us how you record and how often you want to publish so we can recommend a production package and confirm what is included.
Can you help us set up sermon recording?
Yes. We can review your existing equipment, help you set up a suitable recording process and show your team how to use it. You do not need to have a recording setup in place before you contact us. We will confirm the setup support included in your package.
How do we send you the sermon recording?
Contact us about your current recording setup and the type and size of the files it produces. We will agree on a suitable file-sharing process before the first episode. Include the sermon title, speaker name and any editing instructions with each recording.
Where can people listen to the podcast?
We agree on the listening platforms during setup, including options such as Apple Podcasts and Spotify. The production package covers the hosting and distribution arrangements agreed for your show.
Can you help with show notes, transcripts or social clips?
Yes. These can be included in the production scope. Tell us which supporting materials you need and where you want to share them so we can include the right work in your proposal.
How do we get started?
Get in touch and tell us how often you would like to publish. If you already record, share a sample and an outline of your setup. If not, we can help you get set up. We will discuss your goals, the production process and a suitable package before work begins.
Can you digitize our church's historical records?
Yes. We can digitize photographs, bulletins, historical documents and other records. Share an approximate inventory, examples and any privacy or handling requirements so we can discuss formats, organization and a suitable project plan.
Can you create an organized archive for our church?
Yes. We can digitize your recordings, photographs and documents, then organize the digital collection by year, event or speaker with clear labels. Contact us to discuss your collection, access needs and a suitable archive package. Archive services and sermon podcast production can be arranged separately or together.
Pricing & Turnaround
Can I get an estimate before you start?
Yes. Tell us what you have, roughly how much there is and how you want to use the files. We will provide an estimate and expected timeline before starting. If your materials are already with us and you decide not to proceed, we can arrange return by COD mail when you provide a complete return address.
Do you offer bulk pricing?
Bulk pricing may be available for larger collections. Send an approximate count of each media type and tell us whether you need folder organization, file naming, restoration or extra copies. We can then quote the collection together and discuss a manageable project plan.
How long does digitization take?
Timing depends on the collection size, formats, condition and current workload. Video and audio transfers, fragile items and detailed archive projects can take longer than straightforward scanning. Share any deadline when you enquire; we will give you an estimated turnaround before work begins.
Do you offer rush digitization?
Rush service may be available, subject to the project and our schedule. Tell us the event date, the amount of material and what you need delivered. We will confirm whether we can meet the deadline and whether a rush charge applies before you book.
Are there extra costs for damaged or difficult media?
Damaged, fragile, mouldy or difficult-to-play media can need additional assessment or restoration. Some items cannot be recovered. Describe known issues and send photos before shipping; we will explain likely extra work and costs before proceeding whenever possible.
Do I have to pay before or after the work is done?
Payment terms are confirmed with your estimate. A deposit may be needed for some projects, and final payment is typically due before files and originals are released. You will know the payment schedule before deciding to go ahead.
What payment methods do you accept?
Use the payment options shown on your invoice. These can include card, PayPal and Interac e-Transfer. If you need a particular payment method, ask us when requesting your estimate.
File Delivery & Storage
How will I receive my digitized files?
We can arrange USB drives, digital downloads or an external-drive archive to suit your collection. Tell us which devices you use and whether you need copies for relatives. We will confirm file formats, organization, delivery method and any drive or additional-copy costs in your estimate.
Can you put my files on a USB drive?
Yes. A USB drive provides a physical copy of your photos, videos, audio or documents. Tell us what you want to play the files on so we can discuss compatibility. We can also quote extra drives for family members; keep another independent backup of important files.
Can I get my files by digital download?
Yes, when online delivery suits the collection size and your internet connection. For files delivered through your client area, the included download period is six months. Download and back up your files during that time. Large video collections may be more practical on a USB or external drive.
What file formats do you provide?
We choose formats around how you want to view, share, print or archive the material. Audio can be supplied as MP3 or WAV; image, document and video options depend on the project. Tell us about your devices or any archive specifications before we quote so we can confirm the right output.
Can you organize my digital files into folders?
Yes. We can group files by year, event, person, album, box or another agreed structure. Keep labels with your originals and tell us how you would like to find things later. For larger collections, ask about an organized, searchable external-drive archive and additional family copies.
Do you keep a backup of my files?
We may keep working copies during production and delivery. Files delivered through the client area are available for six months, but you should download and make independent backups promptly. Do not rely on our working storage as your only copy. Ask us about any longer-term storage arrangements before the download period ends.
Safety Care & Privacy
How do you handle original photos, slides, negatives, tapes, and other media?
We handle each collection with care, whether it is a few family photos or a larger archive. Labels and project instructions help us maintain order and identify fragile items. Tell us about any damage, unusual materials or special handling needs before the collection arrives.
Are my family photos and videos kept private?
Yes. We treat your personal media and files as private and do not publish them or use them in marketing without your permission. Let us know about any particular confidentiality or access requirements before starting so we can confirm the arrangements for your project.
What happens if my media is damaged or fragile?
We assess the condition and explain what may be possible. Fragile, mouldy, tangled or damaged items can need additional work, and some cannot be recovered. Send photos and a description before shipping so we can discuss handling, likely costs and the next step.
Drop-Off Pickup & Shipping
Where are you located?
We are based in Summerland, BC, serving the Okanagan and mail-in customers across Canada. Local handovers are arranged in advance. Contact us for an appointment and drop-off details; our published PO Box is a mailing address, not a walk-in shop.
Do you offer local pickup and drop-off?
Free local pickup and drop-off may be available for Southern Okanagan digitization orders, depending on your location, project size and scheduling. Send us your community and an outline of the collection so we can confirm arrangements before you book.
Do you serve customers outside the Okanagan?
Yes. Customers across Canada can mail media to us. Contact us first if you have an unfamiliar format or fragile items, then follow our mail-in instructions. Include your contact details, complete return address and a description of the work. We will confirm the project details after the collection arrives.
Where do I mail my digitization order?
Mail your securely packed order to:
Porthos Media
PO Box 1056
Summerland PO
BC, Canada
V0H 1Z4
Include your name, phone number, email, complete return address and project instructions. Use our mail-in instructions to prepare your package. Transit loss, delays and damage are outside Porthos Media's responsibility.
How should I package my photos, tapes, or other media for mailing?
Use a sturdy box and enough padding to stop items shifting. Keep photos and other media in their existing labelled groups, and protect records, reels and fragile items individually. Include your details and an inventory inside the box. If anything is brittle, mouldy or unusually valuable, ask us about handling before packing.
What happens if I decide not to proceed after the estimate?
You can decline the estimate. If we already have your originals, we can return them by COD mail when you provide a complete return address. Ask us to confirm the return arrangements and costs before sending your collection. Transit loss, delays and damage are outside our responsibility.
Preparing Your Order
How should I label my order?
Include your name, phone number, email and complete return address if mailing. Number boxes or bundles and keep descriptions simple, such as 'Wedding photos' or 'Slides, Box 1'. Add your requested folder names and any priority items to the project instructions.
Can I include special instructions?
Yes. Tell us about priorities, the order of items, names, dates and anything that must stay together. If you need particular file names, folders, copies or edits, include those details before we quote so the finished collection works the way you need it to.
Project Planning & Payment
Can I get a quote before booking my project?
Yes. Tell us what you would like us to create, what material you already have and when you need it. We will confirm the scope, deliverables, expected cost and schedule before work begins.
How long will my project take?
The timeline depends on the scope, the material you provide, any reviews or edits, and our current schedule. Tell us your deadline when you enquire. We will confirm an estimated schedule before you book rather than promise a fixed turnaround for every project.
Creative Files & Delivery
How should I send you my digital files?
Contact us with an outline of your project and the type and approximate size of your files. We will confirm a suitable sharing method before you send a large collection. Include any instructions, preferred order, names and deadlines with your material.
How will I receive my finished files?
We agree on the delivery method with you before work starts. Digital download is available when it suits the project. Tell us how you plan to use or share the finished work so we can confirm a practical delivery method and any additional-copy costs in your quote.
Can you provide the file type I need?
Tell us where you will use the finished work and which software, devices or publishing platforms it needs to work with. We will confirm the file formats included in your quote. If you need editable files, captions or more than one version, include that in your request.
How long will my download be available?
Files delivered through your client area are available for six months. Download and back up your files during that time. If you need help accessing a delivery or want to discuss longer-term storage, contact us before the download period ends.
Have a project in mind? Ask us for a project quote.